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For occupational therapists

A workspace for occupational therapy reporting.

Keep your assessment evidence, client information and report together. Work with ellie, check the sources and changes, and keep the clinical decisions yours.

Request an inviteSee how it works

Closed betaNDIS Functional Capacity Assessments, by invitation.

Made for a practice of one

We’re inviting sole practitioners first. Everything you need to write, sign and issue an FCA, without setting up a team.

Working on your own

  • Your clients, their documents and your reports live in one place.
  • You set up the practice and you are its Practice lead. Nothing about colleagues appears.
  • Your name, AHPRA number and practice name go on every report you issue.

In a team

Request an invite and tell us about your team. For now each new practice starts with one person; we’ll talk to you about colleagues when we get in touch.

For a practice, not just one clinician

Each person has a role. Your lead sees the whole practice’s workload and can read every report, never edit one.

See who is behind, and hand work over.

A lead moves an open FCA to another clinician when someone is away. The report records who handed it over and when.

Four roles

Clinician
Writes their own reports with ellie, for the clients assigned to them.
Clinical lead
Also reads every report, sees the workload and hands reports over.
Practice lead
Also runs the practice: people, monthly caps, and adding and assigning clients.
Administrator
Runs the practice and the client records. Sees who the clients are, never what is written about them.

Working on your own? You are your practice’s Practice lead, and nothing about colleagues appears until someone joins.

Your notes, in the right place.

Say it in any order. Each thing you tell it lands in the part of the FCA where it belongs.

  • Typed or pasted notes
  • PDFs and Word documents
  • Your voice
  • Your answers to its questions

From your notes to an issued report

ellie drafts. You check every change, edit anything and make every clinical decision.

  1. Bring it in

    Notes, referrals and earlier reports, or dictate what you saw.

  2. ellie drafts

    Each change shows where it came from. Gaps stay “Not recorded”.

  3. You check and decide

    Read each change, answer its questions, edit anything yourself.

  4. Sign off

    Your declaration, your name and AHPRA number. ellie never signs.

  5. Issue the PDF

    The signed report with your practice’s name, ready to send.

  6. Amend later

    Issued versions are kept. An amendment is a new issue you sign again.

A report you can watch, question and correct

One conversation per assessment, with the report open beside it.

Every change, word by word.

Added words are highlighted, removed words struck through. A bar steps you through each one.

Say it. See it.

Your words land in the message box as you speak, ready to check before you send.

It asks when it matters.

One question at a time, often with options to tap.

Nothing is lost.

Every revision kept. Undo a reply, redo it, or restore any earlier one.

Edit any part yourself.

Click a paragraph to rewrite it. Select text to ask about it, shorten it or ask where it came from.

The record and the draft.

Every report starts from its client. Download an unsigned draft PDF of any revision.

Works on your phone.

Conversation and report as tabs, with the count of changes waiting.

Reports available now

NDIS Functional Capacity Assessments, laid out the way an FCA is read: the assessment process, then Parts A to E. More reports later.

It keeps who said what, and it never carries anything over from another participant.

What it won’t do

  • Diagnose, or decide eligibility or funding.
  • Invent a score, date, risk or quantity.
  • Sign, issue or submit the report for you.

Functional capacity assessment

Peter Parker · open a part to see what goes in it

Assessment process and limitations

Referral purpose, dates, contributors, documents reviewed and tools used.

Home visit with Peter and his aunt. Referral read. No standardised assessment supplied.

Part A · participant background

Diagnoses as recorded, social background, supports and home environment.

Peter lives with his aunt, who prepares most evening meals. Diagnoses as recorded in the referral.

Part B · health and psychosocial context

Only the factors the evidence connects to function.

A burn earlier this year, which Peter links to avoiding the stovetop.

Part C · functional performance

Mobility, personal care, domestic and community tasks, with assistance and variability.

Peter prepares simple meals and reports avoiding the stovetop when home alone. Community access: not recorded.

Part D · assessment results

Results of the assessments you supply, with their limits.

Not recorded. Nothing was supplied, so nothing is written.

Part E · synthesis, goals and recommendations

Goals, functional impact, and numbered recommendations with rationale.

Peter’s goal, in his words: to cook a hot meal on his own. Each recommendation numbered, with its reason.

Gaps stay gaps.

If you didn’t record it, the report says “Not recorded”. It never fills a gap with a guess.

Your data

What happens to what you give it, today.

  • Stored in Australia

    Assessments are stored in Sydney with Supabase, and the app runs in Sydney on Vercel. OpenAI (ellie and dictation) may process what you send outside Australia. You sign in with Google, or with an email and password.

  • Built with invented cases

    TheraNotes is built and tested with invented cases, not real participants.

  • Recordings aren’t stored

    Dictation goes to a speech-to-text service and the words come back to you. The text is kept only if you send it.

  • Original files aren’t kept

    The text of an attached document stays with the assessment. The file itself is not stored.

  • Every change on record

    Revisions can’t be overwritten. Each one records the message it answered and the files it read.

  • Access by sign-in and role

    Clinicians see the clients assigned to them and their own reports. Leads read every report in the practice and never edit one. Administrators see who the clients are, never what is written about them.

TheraNotes is in closed beta

Request an invite: tell us about you and your practice. Asking doesn’t give access by itself.

  1. We review it. A person at TheraNotes reads every request and checks the ABN and AHPRA number on the public registers.
  2. We get in touch. You hear from a person, by email.
  3. We invite practices gradually. An invitation email has a link to set up your practice.

Already invited? Sign in.

Step 1 of 2

You and your practice

Do you work on your own or in a team?
Which reports would you like help with? (optional)

Only NDIS Functional Capacity Assessments are available now. Ticking another tells us what you need; it doesn’t mean it’s available.

Questions

Is TheraNotes right for a sole practitioner?

Yes. We’re inviting sole practitioners first. You set up the practice, you are its Practice lead, and nothing about colleagues appears.

Who can get access?

TheraNotes is in closed beta, for registered occupational therapists in Australia, by invitation. Request an invite and TheraNotes reviews each request by hand.

How does the review work?

A person at TheraNotes reads your request and checks your ABN and AHPRA registration number on the public registers. We reply by email, and invite practices gradually.

Which reports does it write?

NDIS Functional Capacity Assessments. That is the only report type for now.

Who decides what goes in the report?

You do. ellie drafts with sources; you review each change, edit anything and make the clinical calls. You sign off and issue; ellie never signs.

Where is my data stored?

In Australia. Assessments are stored in Sydney with Supabase, and the app runs in Sydney on Vercel. ellie and dictation (OpenAI) may process what you send outside Australia.

What if my notes leave something out?

It says so. Missing information is marked “Not recorded”, and it asks you when a gap matters. It won’t fill a gap with a guess.

What does it cost?

Nothing is for sale yet, so there is no price.